Editorial Policies

Focus and Scope

The journal of VELES Voices of English Language Education Society e-ISSN 2579-7484 aims to provide an international forum for sharing, dissemination and discussion of research, experience and perspectives across a wide range of education, teaching, development, instruction, educational projects and innovations, learning methodologies and new technologies in English education, linguistics, and literature.

The Journal invites original research articles and not simultaneously submitted to another journal or conference. The whole spectrum of research in English education, linguistics, and literature are welcome.

 

Section Policies

Articles

Checked Open Submissions Checked Indexed Checked Peer Reviewed
 

Peer Review Process

VELES Journal is a scientific publication so that the manuscripts received are only scientific texts in the form of scientific articles that have never been published. The review process is carried out involving writers, editors, section editors, and reviewers. Each incoming manuscript is first examined by the editor, if the article meets the focus and scope and VELES Journal writing guidelines, then the manuscript is continued to the reviewer to review the content and novelty of the text, otherwise the manuscript will be returned to the author. Each manuscript will be examined by a maximum of two reviewers for 6 weeks with the criteria for evaluating the script as stated in the Article Assessment Form for reviewers.

 

Publication Frequency

VELES Journal is a biannual e-journal published in April and October every year 

 

Open Access Policy

This journal is an open access journal which provides immediate, worldwide, barrier-free access to the full text of all published articles without charge readers or their institutions for access. Readers have right to read, download, copy, distribute, print, search, or link to the full texts of all articles in Voices of English Language Education Society journal. However, if the data in this article is used as material in writing articles or others, it must quote and include the name of the author of the article in the article made.

 

 

Archiving

VELES journal utilizes the LOCKSS system to create a distributed archiving system among participating libraries and permits those libraries to create permanent archives of the journal for purposes of preservation and restoration. More...

 

Free-Processing, Access, and Download Policy

The VELES Journal provides open access to anyone so that the information and findings of the article will benefit everyone. VELES Journal can be accessed and downloaded for free, free of charge, according to the creative commons license used.


 

Guidance for Editors

The editor as one of the users in the VELES Journal has an important role in maintaining the quality of journal management. Therefore, the VELES Journal creates guidance for editors referring to guidelines for editors recommended by the Committee on Publication Ethics (COPE). Here are some things the editor should consider in reviewing a script:

  1. Are scientific studies valid and clearly presented; eg is the sample size adequate? are the results presented adequately and clearly explained? does the researcher consider considering possible bias factors? does this study contribute sufficiently to the development of science and is acceptable?
  2. Are there no ethical violations in the research process or the writing of the manuscript?
  3. Does the script have a greater benefit than its loss?
  4. If there is any doubt about a particular law or regulation, the editor should clarify this with the authors and ask them to provide a letter from the individual research ethics committee or research ethics in an agency.

The editor should also consider whether the script submitted by the author meets the focus and scope, guide and template of article writing in the VELES Journal. In addition, the editor should also check the similarity level of a script using plagiarism checker software such as iThenticate, Plagiarism Checker X, or others.

 

Ethical Guidelines for Peer Reviewers

Reviewer as one of the users in the VELES Journal has an important role in maintaining the quality and integrity of a script that goes into the VELES Journal. Therefore, the Journal of VELES creates guidance for reviewers who refer to guidelines for reviewers recommended by the Committee on Publication Ethics (COPE). Here are some things that must be considered a reviewer that is:

  1. Responsible professionally
  2. Objective
  3. Timeliness in reviewing

Furthermore, during the review process, reviewers should observe the following points:

  1. Initial steps: Read the script, complementary data files (if any), and additional material thoroughly (if any), return to the journal if something is unclear and ask for anything incomplete you need. Do not contact the author directly without a journal's permission.
  2. Confidentiality: Respect the confidentiality of the review process and discontinue use of information obtained during the review process for your own or others' benefit, or harming or discrediting others Do not involve others in reviewing the manuscript without first obtaining permission from the journal.
  3. Biases and interests: The reviewers must be fair, objective and not racist. If you do not match the script assigned by the editor, you should inform the editor about it so that the script is reviewed by another reviewer in accordance with the field.
  4. Suspicions of ethical violations: If you find irregularities with respect to research and publication ethics, please inform the journal. For example, you may have concerns that errors occur during research or writing and submission of the manuscript, or you may see substantial similarities between submissions and submissions to other journals or published articles or other ethical issues, contact the editor directly on the matter and do not try to self-investigate. It is appropriate to cooperate with the journal, but not personally investigate further unless the journal requests additional information or advice.
  5. Redirect review: If you have reviewed an article in another journal and the article was rejected and sent to the VELES Journal, then you should review the manuscript again, maybe the script has improved and you already know the shortage of the manuscript before.

Before giving comments, there are some things to note such as:

  1. Format: Follow the journal's instructions in commenting. If a particular format or score column is required, use the tools provided by the journal. You must be objective and constructive in your comments, provide feedback that will help the authors to improve their script. Be professional and not hostile or inflamed and from making personal comments that defame or insult the author.
  2. Appropriate Feedback: Keep in mind that editors need fair, honest, and unbiased judgment of the strengths and weaknesses of the text. You should recommend whether the text is accepted / revised / rejected; each recommendation must be in accordance with the comments given in the review. Make sure your comments and recommendations to the editor are consistent with your report for the author.
  3. Language and style: use language and writing styles that writers and editors can understand.
  4. Suggestions for further work: You should advise if there is something wrong or missing in the script so the author will add the information you are referring to.
  5. Accountability: Do not make unfair negative comments or include unauthorized criticism. Do not recommend that authors include excerpts of your work (or co-workers) just to increase the number of citations or to increase the visibility of your work or your colleagues; suggestions should be based on valid academic reasons. Do not deliberately extend the review process either by delaying the submission of your review or by requesting additional unnecessary information from the journal or author.

 

Publication Ethics

For a peer-reviewed journal, the publication of articles plays an essential role in the development of a coherent network of knowledge. It is, therefore, essential that all publishers, editors, authors, and reviewers, in the process of publishing the journals, conduct themselves in accordance with the highest level of professional ethics and standards.

Publisher's Responsibilities

VELES journal follows the Committee on Publication Ethics (COPE)'s Code of Conduct for Journal Publishers. The publisher is dedicated to supporting the vast efforts of the editors, the academic contributions of authors, and the respected volunteer work undertaken by reviewers. The publisher is also responsible for ensuring that the publication system works smoothly, and that ethical guidelines are applied to assist the editor, author, and reviewer in performing their ethical duties.

Editor's Responsibilities

VELES journal follows the Committee on Publication Ethics (COPE)'s Code of Conduct and Best Practice Guidelines for Journal Editors. In addition, some key points are listed below.

  • The editor should acknowledge receipt of submitted manuscripts within two working days of receipt and ensure an efficient, fair, and timely review process.
  • The editor should ensure that submitted manuscripts are processed in a confidential manner, and that no content of the manuscripts will be disclosed to anyone other than the corresponding author, reviewers, and the publisher, as appropriate.
  • The editor should recuse himself or herself from processing manuscripts if he or she has any conflict of interest with any of the authors or institutions related to the manuscripts.
  • The editor should not disclose the names and other details of the reviewers to a third party without the permission of the reviewers.
  • The editor has the right to make the final decision on whether to accept or reject a manuscript with reference to the significance, originality, and clarity of the manuscript and its relevance to the journal.
  • The editor should by no means make any effort to oblige the authors to cite his or her journal either as an implied or explicit condition of accepting their manuscripts for publication.
  • The editor should not use for his or her own research any part of any data or work reported in submitted and as yet unpublished articles.
  • The editor should respond promptly and take reasonable measures when an ethical complaint occurs concerning a submitted manuscript or a published paper, and the editor should immediately contact and consult with the author. In this case, a written formal retraction or correction may also be required.

Reviewer's Responsibilities

VELES journal follows the Committee on Publication Ethics (COPE)'s COPE Ethical Guidelines for Peer Reviewers. In addition, some key points are listed below.

  • The reviewer who feels unqualified to review the assigned manuscript or affirms that he or she cannot meet the deadline for completion of the review should immediately notify the editor and excuse himself or herself from the process of reviewing this manuscript.
  • The reviewer should inform the editor and recuse himself or herself from reviewing the manuscript if there is a conflict of interest. Specifically, the reviewer should recuse himself or herself from reviewing any manuscript authored or coauthored by a person with whom the reviewer has an obvious personal or academic relationship, if the relationship could introduce bias or the reasonable perception of bias.
  • The reviewer should treat the manuscript in a confidential manner. The manuscript should not be disclosed to or discussed with others except as authorized by the editor.
  • The reviewer should approach the peer-review job objectively. Personal criticism of the author is unacceptable.
  • The reviewer should not use for his or her own research any part of any data or work reported in submitted and as yet unpublished articles.
  • The reviewer should immediately notify the editor of any similarities between the manuscript under review and another paper either published or under consideration by another journal. The reviewer should immediately call to the editor’s attention a manuscript containing plagiarized material or falsified data.

Author's Responsibilities

  • The author should not submit concurrent manuscripts (or manuscripts essentially describing the same subject matter) to multiple journals. Likewise, an author should not submit any paper previously published anywhere to the journals for consideration. The publication of articles on specific subject matter, such as clinical guidelines and translations, in more than one journal is acceptable if certain conditions are met.
  • The author should present a precise and brief report of his or her research and an impartial description of its significance.
  • The author should honestly gather and interpret his or her research data. Publishers, editors, reviewers, and readers are entitled to request the author to provide the raw data for his or her research for convenience of editorial review and public access. If practicable, the author should retain such data for any possible use after publication.
  • The author should guarantee that the works he or she has submitted are original. If the author has used work and/or words by others, appropriate citations are required. Plagiarism in all its forms constitutes unethical publishing behavior and is unacceptable.
  • The author should indicate explicitly all sources that have supported the research and also declare any conflict(s) of interest.
  • The author should give due acknowledgement to all of those who have made contributions to the research. Those who have contributed significantly to the research should be listed as coauthors. The author should ensure that all coauthors have affirmed the final version of the paper and have agreed on its final publication.
  • The author should promptly inform the journal editor of any obvious error(s) in his or her published paper and cooperate earnestly with the editor in retraction or correction of the paper. If the editor is notified by any party other than the author that the published paper contains an obvious error, the author should write a retraction or make the correction based on the medium of publication.

 

CODE OF ETHICS & PLAGIARISM POLICY

Code of Ethics for Article Writing

  • The author is responsible for the overall contents of the article which includes methods, analysis, calculations and details.
  • The author immediately responds to comments made by peer reviews in a professional and timely manner.
  • The author must inform the editor if they withdraw their paper.
  • The author describes the limitations in this study.
  • The author respects the publisher if the writing sent, for one reason or another, is not published.
  • The author informs the editor of the paper which is part of a multidisciplinary, gradual and different research.
  • The author makes a statement that the paper sent for publication is genuine, has never been published anywhere in any language, and is not in the process of being submitted to another publisher.
  • If there is an error in the paper, the author must immediately notify the editor or publisher.
  • The use of materials from other publications that are copyrighted, must be given written permission and gratitude.
  • The author refers to the work of other people according to the quotations and quotations used in the paper.
  • When conveying new discoveries or improving findings, the author must mention the previous work, researcher / writer / founder.
  • Authors are not permitted to provide bibliographies of publications if they do not read publications.
  • If requested, the author prepares evidence that the research has met the research ethics requirements including field notes.
  • The author responds if there are comments or feedback after the paper has been published.

 

Plagiarism Policy

Plagiarism is including as follows:

  • Referring to and / or quoting terms, words and / or sentences, data or information from sources without quoting sources in the citation notes and / or without declaring sources adequately.
  • Refer or cite random terms, words or sentences and information from sources without quoting sources in citation notes or without declaring sources adequately.
  • Use ideas, opinions, views or theories without adequately expressing the source.
  • Formulate your own words or sentences from the source of words or phrases, ideas, opinions, views, or theories without expressing the source adequately.
  • Submit scientific works produced or published by other people as sources of scientific work without expressing them adequately.

 

Plagiarism Check

The editor checks plagiarism twice, namely:

  1. Submission process: Articles are checked using Plagiarism Checker X after the author sends the article and before the article is reviewed by the reviewer.
  2. Before publication: Articles are checked again using the iThenticate after the article is declared feasible to be published and carried out before the article is published.

Sanctions

If the author is proven to duplicate, fabricate, falsify, plagiarism, or publish one text in two or more different journals, the author is given sanctions in the form of article repeal, cancellation of publication, the author becomes a black-list from the VELES Journal.

 

Article Publication Charge

Since October 2019 this journal charges the following author fees.
 
ARTICLE SUBMISSION: 0.00 (IDR)
Authors ARE NOT REQUIRED to pay for an article Submission and processing Charge but only for the accepted manuscript will be asked to pay the Article publication fee.
 
ARTICLE PUBLICATION:  
The fee for publication of original papers in this journal is 350.000.00 (IDR). If the paper is accepted for publication, you will be asked to fill out and send a Statement of originality along with your signature and you will be asked to pay the fee.
Accepted manuscripts will not be published until the payment has been received. The mode of payment is through Direct Deposit from any bank to our bank account with the following details:
 
This is the name and bank account to transfer the fee:
 
Bank account number: 046112371
Bank Name: Bank Negara Indonesia (BNI)
Name: Maman Asrobi
 
*Please email your copy of the publication fee deposit slip to:
jurnalveles@gmail.com
 
FAST-TRACK REVIEW: 500.000.00 (IDR) 
The usual and regular manuscript  FREE OF CHARGES APC process of Editing, Reviewing, Copyediting and Proofreading takes 6 months BUT with the payment of this fee, the review, editorial decision, and author notification on this manuscript are guaranteed to take place within 8 weeks. This payment, however, IS NOT A PROMISE  on when the manuscript will be published.