Editorial Policies

Focus and Scope

The journal of VELES: Voices of English Language Education Society e-ISSN 2579-7484 aims to provide an international forum for sharing, dissemination, and discussion of research, experience, and perspectives across a wide range of education, teaching, development, instruction, educational projects and innovations, learning methodologies and new technologies in English education and linguistics.

The Journal invites original research articles and not simultaneously submitted to another journal or conference. The whole spectrum of research in English education and linguistics is welcome.

 

Section Policies

Articles

Checked Open Submissions Checked Indexed Checked Peer Reviewed
 

Peer Review Process

Journal of VELES: Voices of English Language Education is a scientific publication in the sense that only scientific manuscripts are accepted and have never been published. The review process involves the author, editor, section editor, and reviewer. The editor first checks every submitted manuscript if the article meets the focus, scope, guidelines for authors, and the similarity check (should be below 20% in total and below 3% in each item).

The manuscript is continued to the reviewer to review the content of the manuscript. Otherwise, the manuscript will be returned to the author if not meet the criteria above. Each manuscript will at least be examined by two reviewers (a single-blind review), hopefully in  20 - 60 days.

Editors will decide on article acceptance according to Reviewers' comments. The articles sent back to the authors for revision should be returned to the editor immediately. The revised article returned later than 20 days will be considered a new submission. The revised article can be sent to the editorial through the Online Submission Interface. 

 

Publication Frequency

VELES Journal is published twice a year, in April and October. The articles are published collectively according to the publication schedule. Each issue will be published around 15-25 articles.

 

Open Access Policy

VELES journal is an open access journal which provides immediate, worldwide, barrier-free access to the full text of all published articles without charge readers or their institutions for access. Readers have right to read, download, copy, distribute, print, search, or link to the full texts of all articles in VELES journal. However, if the data in this article is used as material in writing articles or others, it must quote and include the name of the author of the article in the article made.

 

Archiving

VELES journal utilizes the LOCKSS system to create a distributed archiving system among participating libraries and permits those libraries to create permanent archives of the journal for purposes of preservation and restoration. More...

 

Author Fees

This journal charges the following author fees.

Article Submission: 0.00 (IDR)
Authors are NOT required to pay an Article Submission Fee.

Article Processing Charges (APCs) / Article Publication Fee: 1.000.000 (IDR)

This journal charges the article publication fee for supporting the cost of wide-open access dissemination of research results, managing the various costs associated with handling and editing of the submitted manuscripts, and the Journal management and publication in general, the authors or the author's institution is requested to pay a publication fee for each article accepted. The fee covers:

  • The standard twelve (12) pages manuscript. For every additional page.
  • DOI registration for each paper.
  • Checking the article similarity by Turnitin Plagiarism Checker.

 

If you do not have funds to pay such fees, you will have an opportunity to waive each fee. We do not want fees to prevent the publication of worthy work.

 

Publication Ethics

Journal of VELES: Voices of English Language Education Society is a peer-reviewed electronic international journal. This statement clarifies the ethical behavior of all parties involved in the act of publishing an article in this journal, including the author, the chief editor, the Editorial Board, the peer-reviewed, and the publisher (Hamzanwadi University).

This statement is based on COPE’s Best Practice Guidelines for Journal Editors. Ethical Guideline for Journal Publication The publication of an article in a peer-reviewed Journal of VELES is an essential building block in the development of a coherent and respected network of knowledge. It is a direct reflection of the quality of the work of the authors and the institutions that support them. Peer-reviewed articles support and embody the scientific method. It is therefore important to agree upon standards of expected ethical behavior for all parties involved in the act of publishing: the author, the journal editor, the peer reviewer, the publisher, and the society.

The following is the description of each role in the journal:

Duties of Authors

1. Reporting Standards:

Authors of reports of original research should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the paper. A paper should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behavior and are unacceptable.

2. Data Access and Retention: 

Authors are asked to provide the raw data in connection with a paper for editorial review, and should be prepared to provide public access to such data (consistent with the Statement on Data and Databases), if practicable, and should in any event be prepared to retain such data for a reasonable time after publication.

3. Originality and Plagiarism: 

The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others that this has been appropriately cited or quoted.

4. Multiple, Redundant or Concurrent Publication: 

An author should not, in general, publish manuscripts describing essentially the same research in more than one journal or primary publication. Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behavior and is unacceptable.

5. Acknowledgment of Sources: 

Proper acknowledgment of the work of others must always be given. Authors should cite publications that have been influential in determining the nature of the reported work.

6. Authorship of the Paper: 

Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. Where there are others who have participated in certain substantive aspects of the research project, they should be acknowledged or listed as contributors. The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are included in the paper and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.

7. Disclosure and Conflicts of Interest: 

All authors should disclose in their manuscript any financial or another substantive conflict of interest that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed.

8. Fundamental errors in published works: 

When an author discovers a significant error or inaccuracy in his/her own published work, it is the author’s obligation to promptly notify the journal editor or publisher and cooperate with the editor to retract or correct the paper.

9. Hazards and Human or Animal Subjects: 

If the work involves chemicals, procedures, or equipment that have any unusual hazards inherent in their use, the author must clearly identify these in the manuscript.

 

Duties of Editors

1. Fair Play: 

An editor at any time evaluates manuscripts for their intellectual content without regard to race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the authors.

2. Confidentiality: 

The editor and any editorial staff must not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, potential reviewers, other editorial advisers, and the publisher, as appropriate.

3. Disclosure and Conflicts of Interest: 

Unpublished materials disclosed in a submitted manuscript must not be used in an editor's own research without the express written consent of the author.

4. Publication Decisions: 

The editor board journal is responsible for deciding which of the articles submitted to the journal should be published. The validation of the work in question and its importance to researchers and readers must always drive such decisions. The editors may be guided by the policies of the journal's editorial board and constrained by such legal requirements as shall then be in force regarding libel, copyright infringement, and plagiarism. The editors may confer with other editors or reviewers in making this decision.

5. Review of Manuscripts: 

The editor must ensure that each manuscript is initially evaluated by the editor for originality. The editor should organize and use peer review fairly and wisely. Editors should explain their peer review processes in the information for authors and also indicate which parts of the journal are peer-reviewed. The editor should use appropriate peer reviewers for papers that are considered for publication by selecting people with sufficient expertise and avoiding those with conflicts of interest.

Duties of Reviewers

1. Contribution to Editorial Decisions:

Peer review assists the editor in making editorial decisions and the editorial communications with the author may also assist the author in improving the paper.

2. Promptness: 

Any selected referee who feels unqualified to review the research reported in a manuscript or knows that its prompt review will be impossible should notify the editor and excuse himself from the review process

3. Standards of Objectivity: 

Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Referees should express their views clearly with supporting arguments.

4. Confidentiality: 

Any manuscripts received for review must be treated as confidential documents. They must not be shown to or discussed with others except as authorized by the editor.

5. Disclosure and Conflict of Interest: 

Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage. Reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.

6. Acknowledgment of Sources: 

Reviewers should identify relevant published work that has not been cited by the authors. Any statement that an observation, derivation, or argument had been previously reported should be accompanied by the relevant citation. A reviewer should also call to the editor's attention any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.

 

Plagiarism Policy

Journal of VELES: Voices of English Language Education Society Editorial board recognizes that plagiarism is not acceptable and therefore establishes the following policy stating specific actions (penalties) upon identification of plagiarism/similarities in articles submitted for publication in Journal of VELES: Voices of English Language Education Society. Journal of VELES: Voices of English Language Education Society will use Turnitin's originality checking software as the tool in detecting similarities of texts in article manuscripts and the final version articles ready for publication. A maximum of 20 % of similarities is allowed for the submitted papers. Should we find more than 20 % of the similarity index, the article will be returned to the author for correction and re-submission.

Definition:

Plagiarism involves the "use or close imitation of the language and thoughts of another author and the representation of them as one's own original work."

Policy:

Papers must be original, unpublished, and not pending publication elsewhere. Any material taken verbatim from another source needs to be clearly identified as different from the present original text by (1) indentation, (2) use of quotation marks, and (3) identification of the source.

Any text of an amount exceeding fair use standards (herein defined as more than two or three sentences or the equivalent thereof) or any graphic material reproduced from another source requires permission from the copyright holder and, if feasible, the original author(s) and also requires identification of the source; e.g., previous publication.

When plagiarism is identified, the Editor in Chief responsible for the review of this paper and will agree on measures according to the extent of plagiarism detected in the paper in agreement with the following guidelines:

Level of Plagiarism

Minor Plagiarism

A small sentence or short paragraph of another manuscript is plagiarized without any significant data or ideas taken from the other papers or publications.

Punishment: A warning is given to the authors and a request to change the manuscript and properly cite the original sources.

Intermediate Plagiarism

A significant data, paragraph, or sentence of an article is plagiarized without proper citation to the original source.

Punishment: The submitted article is automatically rejected.

Severe Plagiarism

A large portion of an article is plagiarized that involves many aspects such as reproducing original results (data, formulation, equation, law, statement, etc.), ideas, and methods presented in other publications.

Punishment: The paper is automatically rejected and the authors are forbidden to submit further articles to the journal.

 

Copyright & Policy

License and Copyright Agreement
In submitting the manuscript to the journal, the authors certify that:

  • They are authorized by their co-authors to enter into these arrangements.
  • The work described has not been formally published before, except in the form of an abstract or as part of a published lecture, review, thesis, or overlay journal.
  • That it is not under consideration for publication elsewhere,
  • That its publication has been approved by all the author(s) and by the responsible authorities – tacitly or explicitly – of the institutes where the work has been carried out.
  • They secure the right to reproduce any material that has already been published or copyrighted elsewhere.
  • They agree to the following license and copyright agreement.

Copyright
Authors who publish with Journal of VELES: Voices of English Language Education Society agree to the following terms:

  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution-ShareAlike 4.0 International License. that allows others to share the work with an acknowledgment of the work's authorship and initial publication in this journal. 
  2. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgment of its initial publication in this journal.
  3. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work.

Open Data and Software Publishing and Sharing

The journal strives to maximize the replicability of the research published in it. Authors are thus required to share all data, code, or protocols underlying the research reported in their articles. Exceptions are permitted but have to be justified in a written public statement accompanying the article.
Datasets and software should be deposited and permanently archived in appropriate, trusted, general, or domain-specific repositories (please consult http://service.re3data.org and/or software repositories such as GitHub, GitLab, Bioinformatics.org, or equivalent). The associated persistent identifiers (e.g. DOI, or others) of the dataset(s) must be included in the data or software resources section of the article. Reference(s) to datasets and software should also be included in the reference list of the article with DOIs (where available). Where no domain-specific data repository exists, authors should deposit their datasets in a general repository such as ZENODO, Dryad, Dataverse, or others.
Small data may also be published as data files or packages supplementary to a research article, however, the authors should prefer in all cases a deposition in data repositories.

 

Peer Review Process

Journal of VELES: Voices of English Language Education is a scientific publication in the sense that only scientific manuscripts are accepted and have never been published. The review process involves the author, editor, section editor, and reviewer. The editor first checks every submitted manuscript if the article meets the focus, scope, guidelines for authors, and the similarity check (should be below 20% in total and below 3% in each item).

The manuscript is continued to the reviewer to review the content of the manuscript. Otherwise, the manuscript will be returned to the author if not meet the criteria above. Each manuscript will at least be examined by two reviewers (a single-blind review), hopefully in  20-60 days.

Editors will decide on article acceptance according to Reviewers' comments. The articles sent back to the authors for revision should be returned to the editor immediately. The revised article returned later than 20 days will be considered a new submission. The revised article can be sent to the editorial through the Online Submission Interface. 

 

Open Access Policy

All research articles published in the Journal of VELES: Voices of English Language Education Society are fully OPEN-ACCESS: immediately freely available to read, download, and share. Articles are published under the terms of a Creative Commons Attribution-ShareAlike 4.0 International License which permited to use, to distribute, and to reproduce in any medium provided the original work is properly cited.