Archiving & Preservation
Voices of English Language Education Society (VELES) is committed to the long-term preservation of the scholarly record. We combine standards-based preservation networks, persistent identifiers (DOIs), distributed discovery, and redundant backups to ensure that articles remain discoverable, citable, and accessible over time—serving ELT/EFL communities in Indonesia and the wider Global South.
1) Preservation Networks
We use multiple, independent channels so that the journal record persists even if one service is unavailable.
- PKP Preservation Network (PKP PN). VELES content is preserved through the PKP PN, providing geographically distributed preservation for OJS journals.
- Third-party discovery mirrors. Article metadata and links are distributed to abstracting & indexing services (see Abstracting & Indexing) to sustain discoverability during outages.
- Institutional/national repositories. Authors are encouraged to deposit accepted or published versions in institutional or national repositories to reinforce long-term access.
2) Persistent Identifiers & Registrations
Every article receives durable identifiers that guarantee stable citation and resolution.
- Digital Object Identifier (DOI). Each article is registered under the VELES prefix 10.29408/veles.
- E-ISSN. 2579-7484.
- Open metadata. Article metadata are exposed via Crossref deposits and OAI-PMH for harvesting by indexing services.
3) File Types & Version of Record
The Version of Record (VoR) is the canonical, citable version of an article hosted on the VELES website. Supporting files are preserved to enable re-typesetting and accessibility fixes when required.
| Component | Format | Notes |
|---|---|---|
| Version of Record (VoR) | PDF (preferably PDF/A) | Canonical citable version preserved and served on the journal site. |
| Article metadata | Crossref XML; OAI-PMH | Deposited/harvestable for discovery and citation linking. |
| Supplementary materials | Open formats (CSV, TXT, PNG, MP4, etc.) | Prefer non-proprietary, well-documented formats and include a README/description. |
| Production files | DOCX; images (PNG/JPG/SVG); equations | Stored internally to support re-typesetting or accessibility updates. |
4) Backups & Continuity
Operational resilience ensures the journal can recover quickly from incidents while preserving the record.
- Redundant backups. Regular on-site and off-site backups of the OJS database, uploaded files, and configuration.
- Disaster recovery. In case of failure, content can be restored from backups and/or preservation nodes (e.g., PKP PN) and discovery mirrors.
- Continuity contacts. Editorial and technical contacts are documented for ongoing maintenance and access continuity.
5) Link Persistence & Fixes
We prioritize DOI-based linking and maintain metadata quality across services.
- Use DOI as the primary link. Cite and link articles using the DOI URL to ensure resolution if site paths change.
- Link-rot prevention. Outbound links are periodically checked; authoritative replacements are updated when available.
- Metadata corrections. If titles/authors/DOIs require correction, VELES issues a notice and updates deposits to indexing services.
6) Self-Archiving (Green OA)
Consistent with our Open Access policy, authors may archive multiple versions of their work to maximize reach and preservation.
- Versions allowed. Preprint, accepted manuscript, and published VoR may be archived with no embargo.
- Where to deposit. Institutional repositories, national repositories, subject repositories, and personal/departmental pages.
- Attribution. Always include the article DOI and note that the Version of Record is available on the VELES website.
7) Takedown & Legal Requests
We balance openness with legal and ethical responsibilities.
- Takedown. If content infringes rights, contains sensitive personal data, or is subject to a legal order, access may be restricted or removed while a tombstone page explains the reason.
- Corrections vs. retractions. See our COPE-aligned procedures under Corrections, Retractions & Withdrawals; removal is reserved for exceptional cases.
8) Responsibilities & Governance
Clear roles ensure accuracy and continuity across the publication lifecycle.
- Editorial responsibility. The editorial team ensures timely DOI deposits, accurate metadata, and preservation workflows during production.
- Institutional oversight. The Publication Unit (P3MP), Universitas Hamzanwadi, periodically reviews archiving and continuity practices for transparency and sustainability.
Contact
Questions about archiving and preservation? Email: velesjournal@gmail.com.
