Voices of English Language Education Society (VELES) is committed to the long-term preservation of the scholarly record. We combine standards-based preservation networks, persistent identifiers (DOIs), distributed discovery, and redundant backups to ensure that articles remain discoverable, citable, and accessible over time—serving ELT/EFL communities in Indonesia and the wider Global South.

1) Preservation Networks

We use multiple, independent channels so that the journal record persists even if one service is unavailable.

• PKP Preservation Network (PKP PN). VELES content is preserved through the PKP PN, providing geographically distributed preservation for OJS journals.
• Third-party discovery mirrors. Article metadata and links are distributed to abstracting & indexing services (see Abstracting & Indexing) to sustain discoverability during outages.
• Institutional/national repositories. Authors are encouraged to deposit accepted or published versions in institutional or national repositories to reinforce long-term access.

2) Persistent Identifiers & Registrations

Every article receives durable identifiers that guarantee stable citation and resolution.

• Digital Object Identifier (DOI). Each article is registered under the VELES prefix 10.29408/veles.
• E-ISSN. 2579-7484.
• Open metadata. Article metadata are exposed via Crossref deposits and OAI-PMH for harvesting by indexing services.

3) File Types & Version of Record

The Version of Record (VoR) is the canonical, citable version of an article hosted on the VELES website. Supporting files are preserved to enable re-typesetting and accessibility fixes when required.

Component	Format	Notes
Version of Record (VoR)	PDF (preferably PDF/A)	Canonical citable version preserved and served on the journal site.
Article metadata	Crossref XML; OAI-PMH	Deposited/harvestable for discovery and citation linking.
Supplementary materials	Open formats (CSV, TXT, PNG, MP4, etc.)	Prefer non-proprietary, well-documented formats and include a README/description.
Production files	DOCX; images (PNG/JPG/SVG); equations	Stored internally to support re-typesetting or accessibility updates.

4) Backups & Continuity

Operational resilience ensures the journal can recover quickly from incidents while preserving the record.

• Redundant backups. Regular on-site and off-site backups of the OJS database, uploaded files, and configuration.
• Disaster recovery. In case of failure, content can be restored from backups and/or preservation nodes (e.g., PKP PN) and discovery mirrors.
• Continuity contacts. Editorial and technical contacts are documented for ongoing maintenance and access continuity.

5) Link Persistence & Fixes

We prioritize DOI-based linking and maintain metadata quality across services.

• Use DOI as the primary link. Cite and link articles using the DOI URL to ensure resolution if site paths change.
• Link-rot prevention. Outbound links are periodically checked; authoritative replacements are updated when available.
• Metadata corrections. If titles/authors/DOIs require correction, VELES issues a notice and updates deposits to indexing services.

6) Self-Archiving (Green OA)

Consistent with our Open Access policy, authors may archive multiple versions of their work to maximize reach and preservation.

• Versions allowed. Preprint, accepted manuscript, and published VoR may be archived with no embargo.
• Where to deposit. Institutional repositories, national repositories, subject repositories, and personal/departmental pages.
• Attribution. Always include the article DOI and note that the Version of Record is available on the VELES website.

7) Takedown & Legal Requests

We balance openness with legal and ethical responsibilities.

• Takedown. If content infringes rights, contains sensitive personal data, or is subject to a legal order, access may be restricted or removed while a tombstone page explains the reason.
• Corrections vs. retractions. See our COPE-aligned procedures under Corrections, Retractions & Withdrawals; removal is reserved for exceptional cases.

8) Responsibilities & Governance

Clear roles ensure accuracy and continuity across the publication lifecycle.

• Editorial responsibility. The editorial team ensures timely DOI deposits, accurate metadata, and preservation workflows during production.
• Institutional oversight. The Publication Unit (P3MP), Universitas Hamzanwadi, periodically reviews archiving and continuity practices for transparency and sustainability.

Contact

Questions about archiving and preservation? Email: velesjournal@gmail.com.