Voices of English Language Education Society is committed to long-term preservation of the scholarly record. We combine independent, standards-based archiving networks with persistent identifiers (DOIs) and redundant backups to ensure that content remains discoverable, citable, and accessible over time.

1) Preservation Networks

• PKP Preservation Network (PKP PN) — VELES content is preserved via the PKP PN, which provides geographically distributed preservation for OJS journals.
• LOCKSS/CLOCKSS compatibility — Our site is compatible with LOCKSS/CLOCKSS harvesting. Partner libraries or national services may mirror our content through these networks when available.
• Institutional & national repositories — Authors are encouraged to deposit accepted or published versions in institutional/national repositories; VELES supports such mirroring to enhance preservation and reach.

2) Persistent Identifiers & Registrations

• Digital Object Identifier (DOI) — Every article receives a DOI under the 10.29408/veles prefix to ensure stable citation and reliable resolution.
• E-ISSN: 2579-7484.
• Indexing & discovery — Metadata are distributed to third-party abstracting and indexing (A&I) services (see the Abstracting & Indexing page) to maintain discoverability even during outages.

3) File Types & Version of Record

Component	Format	Notes
Version of Record (VoR)	PDF (preferably PDF/A)	Canonical citable version; preserved and served on the journal site.
Article metadata	Crossref XML, OAI-PMH	Deposited/harvestable for discovery and citation linking.
Supplementary materials	Common open formats (CSV, TXT, PNG, MP4, etc.)	Authors should prefer non-proprietary, well-documented formats and provide readme/description.
Production files	DOCX, images (PNG/JPG/SVG), equations	Stored internally for re-typesetting or accessibility fixes when required.

4) Backups & Continuity

• Redundant backups — Regular on-site and off-site backups of the OJS database, uploaded files, and configuration.
• Disaster recovery — In the event of site failure, content can be restored from backups and/or preservation nodes (PKP PN / LOCKSS-compatible mirrors).
• Continuity contacts — Editorial and technical contacts are documented to ensure continued access and maintenance.

5) Link Persistence & Fixes

• DOI as the primary link — Please cite and link articles using the DOI URL; this ensures resolution even if the site structure changes.
• Link rot prevention — We periodically check outbound links in articles and will update/correct when authoritative replacements exist.
• Metadata corrections — If titles/authors/DOIs require correction, VELES issues a correction notice and updates deposits to indexing services.

6) Self-Archiving (Green OA)

• Versions allowed — Preprint, accepted manuscript, and published Version of Record may be archived by authors without embargo.
• Where to deposit — Institutional repositories, national repositories, subject repositories, and personal/departmental pages.
• Attribution — Always include the article DOI and the statement that the Version of Record is available on the VELES website.

7) Takedown & Legal Requests

• Takedown — If content infringes rights, contains sensitive personal data, or is subject to legal order, we may restrict or remove access while preserving a tombstone page that states the reason.
• Corrections vs. retractions — See Retraction & Withdrawal for our COPE-aligned approach; removal is reserved for exceptional legal/ethical cases.

8) Responsibilities & Governance

• Editorial responsibility — The editorial team ensures timely DOI deposits, metadata accuracy, and preservation workflows during production.
• Institutional oversight — The Publication Unit (P3MP), Universitas Hamzanwadi, reviews archiving and continuity practices for transparency and sustainability.

Questions? For archiving and preservation enquiries, contact: velesjournal@gmail.com.